Membership

• Eligibility
  • Any past student of CKPIPSR, Surat
  • All the students of CKPIPSR, Surat passing their final semester examination
• Fees
  • For the official life membership of the CKPIPSRAA, eligible candidates are required to submit duly filled membership form to the member secretary along with the one time life membership fees of; Rupees 1000/- for the current and past students.
  • From the New Entrants to the institute, Rs. 1000/- will be collected towards the alumni association fees by CKPIPSRAA. After passing the final year examinations, student will automatically become life member of the CKPIPSR, on submission of the registration form.
• Rights
  • Members and are entitled to receive all announcements and news letters related to the CKPIPSRAA activities.
  • Members are entitled to receive annual e-magazine of institute.
  • Members are entitled to attend and participate in the get-togethers organized by CKPIPSRAA.
  • Members are entitled to take an advantage of any schemes and programs administered by CKPIPSRAA.
  • With the wide spread and easy access of the Internet, website for the CKPIPSR should be updated to include CKPIPSRAA portal and all the announcement and publication on CKPIPSRAA portal shall be considered as official circulation amongst all the members of CKPIPSRAA.

Organization Structure of the Managing Committee

• Chairman : Trust’s Chairman’s Representative will be the ex-officio Chairman of the CKPIPSRAA. The chairman will be responsible for policy formation in consultation with other members of the Managing Committee.
• President : President is responsible for implementation of all the policy matters of the CKPIPSRAA. President will also act as an administrator, coordinator and supervisor for the activities and programs of CKPIPSRAA. Specifically, President will act as a facilitator for the Member Secretary for smooth conductance of the Managing Committee activities.
• Vice President : Chairman shall appoint Distinguished Alumnus as a Vice President in consultation with other members of the Managing Committee. Vice President will not have any administrative responsibility but he will act as a consultant for CKPIPSRAA. Vice President Term will be of three-years at a time.
• Member Secretary : Secretary shall perform the following duties;
  1. Register the eligible candidates for CKPIPSRAA
  2. Maintain the records of registration forms
  3. Maintain and update the registration records
  4. To maintain administrative control over the CKPIPSRAA office
  5. To correspond with stakeholders on behalf of CKPIPSRAA
  6. To issue the notice of all the managing committee meeting along with agenda on time (at least 15 days before the schedule of meeting)
  7. To keep the prepare, circulate and maintain the minutes of all the meetings of managing committee of CKPIPSRAA
  8. To act as a medium of communication between the members and office bearers of the managing committee
  9. To look after the maintenance and updating of web portal of CKPIPSRAA for which he will be provided the manpower from the concern department
• Treasurer : Treasurer shall prepare the books of accounts of CKPIPSRAA at the end of the every financial year and present the same to the Managing Committee. Treasurer will manage for collection of all the dues and issue of out standings on behalf of CKPIPSRAA. In addition, he will act as a liaison officer with bankers and auditors on behalf of CKPIPSRAA.
• Student Representative : Student representative will have a vote in the activities of managing committee. Student representative is responsible for the wide spread of the objective of the CKPIPSRAA amongst the new entrants. As a General Secretary of the student council of the institute, he shall act a initiator and leader for planning of the various activities in line with the objectives of CKPIPSRAA and in communication with the Chairman, President and Member Secretary of the CKPIPSRAA. Student Representative shall take active participation in formation of students’ organizing committees for the various activities of CKPIPSRAA and also act as a motivator for these committees.
• General Body : General body shall consist of all the members of the association as defined in clause 4.

Infrastructure

Managing committee will request the management of C. K. Pithawalla Institute of Pharmaceutical Science and Research for providing the office space with necessary facilities for communication and record storage and space for meeting for administering the CKPIPSRAA.

Accounts

• Separate account should be open-up in any nationalized bank and maintained in the name of "C. K. Pithawalla Institute of Pharmaceutical Science and research Alumni Association" .
• All the financial transaction shall be carryout as per the institute norms.
• Treasurer shall maintain the book of accounts of CKPIPSRAA and shall present the same to the managing committee at the end of each financial year for its approval.

Chairperson at Meeting

President of CKPIPSRAA or his or her nominee shall act as a chairperson at all the meetings of the CKPIPSRAA

Winding-up of CKPIPSRAA

In case of the winding-up of the CKPIPSRAA upon decision of the Chairman of CKPIPSRAA, any surplus fund or properties after meeting all the liabilities of the CKPIPSRAA shall be automatically comes under the ownership of the C. K. Pithawalla Institute of Pharmaceutical Science and Research, Surat to be utilized for the objectives inline with the objectives of the CKPIPSRAA.